So each student on the team has a few extra responsibilities this semester. In particular, a student will be responsible each week for collecting / hounding down status reports and posting them on this blog at least 24 hours before the first weekly IRC meeting. Another student will be responsible each week for taking the meeting transcripts and turning them into nice, summarized posts which will also be posted here.
Here is an example of a status report post – notice how short and punchy each status report is. They get right to the point: Current Status, Next Steps, Roadblocks, Questions. Point form is fine. Again, these should be collected and posted, and then read by the team 24 hours before the first IRC meeting. This way, we can answer questions in advance, and we’re all more or less on the same page when the meeting begins.
And here is an example of some meeting minutes. Again, point form is fine.
We also ask each student to write a post for the blog. Each student will be assigned a week to write a post. Their post should be about what they’re experiencing, what difficulties they’re dealing with, and what they’ve learned. Here is a good example post.
This semester’s scheduling is particularly complex, so I’ve opted to use a Google Calendar. The “agenda” view is particularly useful.